5 Step Process to Plan and Install Custom Marquees as Temporary Structures

Marquees and gazebos are multi-purpose products that are used as temporary structures for both public and private events. Custom marquees are brilliant shelters that can be used for large gatherings like weddings or industry events. They can also be utilized – to create viewing facilities and stage for shows and performances, as temporary shades for medical purposes, as portable structures for disaster management services or for simply providing extended space for businesses, schools, colleges and even private homes. 

In the last few years, the use of temporary structures including promotional marquees having increased primarily as a result of COVID-19 social distancing guidelines.

Whether a structure is temporary or not is not exclusively based on its size. In fact, any custom marquee or printed gazebo can be a temporary structure depending on the duration for which it will be erected and its ability to be constructed, deconstructed and moved with ease. Therefore, temporary structures constitute a very broad category and include everything from pop-up marquees for your backyard to large-scale heavy-duty marquees as warehouses. The definition of ‘ temporary’ is also very wide and can mean anything from a single weekend to several months. 

Nevertheless, being available for varied uses does not make the process of planning a temporary structure set up which includes a custom marquee anymore easier. There are so many details and keeping tabs on all such requirements can become a tedious task. Therefore, we decided to help you out by organizing this process.  

We took apart all the aspects that would require your attention while planning a temporary structure with a custom marquee and rearranged them into a capsule procedure which includes 5 easy-to-remember steps to guide you through the entire planning and organization.  

So, let’s get on with this step-by-step process to install any custom marquee based temporary structure with precision and finesse… 

Five Step Guide to Plan a Temporary Structure with Custom Marquees

The following 5 steps are umbrella categories that require attention, irrespective of the purpose for which you are getting a heavy-duty marquee. We have further listed the main aspects that must be considered in your planning under each of these categories. 

Step 1 – Finalize The Specifications and Create a Layout 

The first thing that we recommend our readers to get started with, is to fix a tentative budget before moving on with other finer nuances of the planning. Once you have done that, it will become easier to focus on other structural aspects that require your attention. These include, but are not limited to, – 

1. determining the size of the custom marquee either by fixing the number of people and/or judging the space required for presentation,

2. choosing the type of event marquee (like crest marquees, pavilion marquees, pinnacle marquees, dome marquees),

3. assessing the customisation requirements for business events where you may require printed gazebos or promotional marquees, 

4. taking note of other special needs like furniture, lighting, decoration and ventilation for the temporary structure. 

Step 2 – Select A Service Provider 

Depending on the duration for which the temporary structure is required and the frequency of use, you must determine whether you should purchase a product or hire a service provider.

If you need a small pop-up marquee or branded gazebo for frequent use, it is more suitable to purchase a product. You can also look at event marquees for sale if you require a large temporary structure on a regular basis. However, mostly businesses prefer to hire heavy-duty marquees for events that require a very large structure. 

Irrespective of whether you choose to hire or purchase a custom marquee, we always suggest our readers to opt for high quality branded gazebos or marquees as they are well equipped in terms of features and safety measures.

Step 3 – Select The Location and Survey the Site 

This step actually begins with a choice. You can choose to either select a location first and then plan the layout later or you can plan the layout and look for a suitable location accordingly. This is entirely dependent on your decision-making method. 

However, site surveying is a step that must not be skipped. Both you and your service provider must inspect the location in advance and make note of the ground surface, boundaries, physical and man-made structures around the area and any other special necessities that a custom marquee set-up will require. It is also advisable, at this point, to make an estimate of the total time that would be required to assemble the custom marquee and implement the floor plan and other requirements of the temporary structure. 

Step 4 – Apply for Administrative Permission and Licenses 

This step is very crucial and also time consuming. Given the wide definition of temporary structures, it is often difficult to evaluate whether or not you need administrative permission for using it. The diagram below has been included to give you an understanding of the same. 

As mentioned before, this process can take a while and therefore, we recommend you to apply for the same at least 2 to 3 months (8 to 12 weeks) before the event. Check your local council websites

[1] https://www.commerce.wa.gov.au/sites/default/files/atoms/files/industry_bulletin_135_temporary_structures.pdf

for these permission forms and application procedures. These Australian government websites are easy to use and allow you to obtain your event’s permit without any hassle.  

Step 5 – Implementation and Maintenance 

This is the execution step which should be followed on the event day after you have done all your planning and organization. Make sure you make a workflow system for the main event date for constructing as well as deconstructing the setup. Although service providers are very efficient in assembling these temporary structures, it is also beneficial to assign people from your own team to overlook the process. 

If the temporary structure is meant to be used for a longer duration, you must also make specific arrangements for its maintenance over the course of time. This includes exterior and interior cleaning, ventilation system maintenance and repair works in case of damage by weather or any other reason.  

Conclusion 

Although, it is evident that these shelters are used for a short while and do not necessitate the in-depth planning that is required when building permanent structures, it does not mean that one can negate the responsibility of undertaking all safety precautions while organizing temporary structures. Thus, it is crucial to implement risk management and on-site risk monitoring during the entire period of planning, executing, using as well as deconstructing these temporary setups. 

If you still have questions regarding custom marquees or any other requirements of these temporary structures, it helps to get in touch with a brand where you can speak directly to a manufacturer or service provider. Nevertheless, this quick guide should make the whole process a lot smoother than it seems.

After all, custom marquees and promotional marquees are great shelters for any type of outdoor needs and one must not get dissuaded from using them simply because getting one seems to be an ordeal. 

Let’s not get buggered by the process, follow these 5 steps and get your custom marquee temporary structure without distress….